Review Rental
Management Agreement
Please review the rental management agreement which provides details and requirements for the program along with the responsibilities of Elite Alliance.
Rental Management Agreement Residence Furnishing StandardsContact Elite Alliance
Upon your review of the rental management agreement, please contact Melanie Brumbaugh, Elite Alliance Director of Reservations, with additional questions.
DocuSign
Elite Alliance will provide the rental management agreement with your ownership details in DocuSign for your digital signature.
Begin Enjoying
Travel Benefits
Owners who participate in Elite Alliance's rental management program can enjoy access to hundreds of vacation destinations through our exchange program... even before your home is built.
Want to learn more about Elite Alliance's Exchange Program?Rental Program Frequently Asked Questions
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What differentiates our rental program from others?
Since Elite Alliance Hospitality (EAH) serves as the management company for the Seasons at Sandpoint community, we have a vested interest in the fulfillment of our rental program responsibilities. Our tenure and community knowledge sets us apart from other rental companies. Our reservationists have been to the property and have extensive product knowledge to address our rental guest questions and inquiries. Another key differentiator are the travel benefits (domestically and internationally) that are extended to our owners via Elite Alliance’s Exchange Division. More information about the exchange program is listed below.
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How are the rental rates established and managed?
EAH periodically conducts a thorough rental rate analysis for Sandpoint and the surrounding regions to formulate the rates. These rates are then monitored daily and adjusted based on supply and demand to maximize rental revenue.
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What kind of return can I expect on rentals?
This can vary greatly based on the amount of owner usage, the time of year of owner usage, quality of furnishings, etc. Please contact Melanie Brumbaugh, Director of Reservations, at 214-396-7179 or MBrumbaugh@EliteAlliance.com. Melanie can provide rate information and potential revenue earnings based upon other like residences.
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How are rental funds collected?
EAH collects nightly rental rates (Gross Rental Revenue), a departure cleaning fee, community guest service fees (paid to the Association), and all applicable taxes.
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How are rental funds allocated?
EAH deducts 3.75% of the reservation total from the Gross Rental Revenue to account for credit card processing fees. EAH also deducts any applicable commissions from online third-party booking sites from the Gross Rental Revenue. 75% of the Net Rental Revenue is then distributed to the owner. EAH handles payment of cleaning fees, community guest service fees, and guest paid taxes to applicable vendors and government entities.
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How and when are rental funds distributed?
Owners’ revenue is distributed via check or wire transfer. EAH shall furnish Owners with monthly accounting statements, on or before the 20th day of each month, identifying for the previous month: fulfilled rental reservations, the residence’s Gross Rental Revenue, credit card processing fees, third-party booking commissions, rental management fees, Owner’s Proceeds, and any amounts that may be due to EAH.
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How will EAH secure renters for my residence?
EAH has served as the management company since 2009 and has developed a large following of return guests over the years. EAH is also actively attracting new guests utilizing an industry leading Property Management System that has direct distribution to all major online booking sites (Vrbo, HomeAway, Airbnb, Booking.com, and Expedia) as well as numerous niche booking sites.
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Are owners limited on how much they can personally occupy their residence?
No, Owners and Guests of Owners may occupy their residence as much or as little as they choose. These types of reservations can be entered 24/7 via our online Owner’s Portal or by working directly with one of our Reservations Specialists.
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What are the requirements for the Rental Program?
One of the fundamental requirements for acceptance into EAH’s Rental Program is compliance with our furnishing, smallwares, and linen standards. This is to ensure that affiliation is only offered to those that truly match our standards necessary to meet the needs and expectations of our guests. The requirements to participate can be found below.
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What are the legal licensing requirements involved with joining the Rental Program?
Per The City of Sandpoint, all rental units must be inspected and licensed on an annual basis to ensure the safety of all occupants. The initial licensing fee is currently $155, and the annual renewal fee is $103. EAH completes all necessary paperwork on Owners’ behalf and coordinates the inspection with The City.
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What are the additional costs involved with joining the Rental Program?
To prepare your residence for marketing and rental guests, it must be cleaned, staged, and professionally photographed. Based on the size of the residence this can range from $450 - $900 and can simply be deducted from your first owner distribution.
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Are there any additional recurring costs involved with the Rental Program?
On an annual basis a deep cleaning of the residence will be completed, carpets shampooed if needed, and linens and terry will be replaced as needed. This can range from $500 - $1,400 depending on the size of the unit.
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How will EAH protect my residence from damage?
EAH enforces a maximum occupancy of 2 people per bedroom plus an additional 2 people, unless otherwise agreed upon by EAH and Owner. EAH will require all rental guests to sign a rental agreement containing the property’s rules and regulations prior to arrival to ensure compliance. EAH will collect a security deposit from all rental guests and conduct a thorough pre-arrival inspection and post-departure inspection.
Exchange: Your passport to a world of luxury travel
Exchange: Your passport to a world of luxury travel
For those who participate in our rental management program we include access to hundreds of vacation destinations through our exchange program. One of the fundamental requirements for acceptance into the Elite Alliance Exchange is compliance with our brand standards. This ensures that affiliation is only offered to properties that will meet the expectations of our Members and their guests. Elite Alliance offers a diverse, enticing and expanding portfolio of one-of-a-kind residences for vacation exchange at exciting locations. Each visit to a new destination will create lifelong memories.
For those who participate in our rental management program we include access to hundreds of vacation destinations through our exchange program. One of the fundamental requirements for acceptance into the Elite Alliance Exchange is compliance with our brand standards. This ensures that affiliation is only offered to properties that will meet the expectations of our Members and their guests. Elite Alliance offers a diverse, enticing and expanding portfolio of one-of-a-kind residences for vacation exchange at exciting locations. Each visit to a new destination will create lifelong memories.
Residence Club at Rosewood Bermuda
Bermuda
Vacation Exchange Frequently Asked Questions
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What is the Elite Alliance exchange program?
The Elite Alliance exchange program was established to enhance the value, flexibility, and enjoyment of vacation home ownership. Elite Alliance members can experience exciting new destinations by exchanging vacations with owners at other participating residence clubs and resort communities that meet Elite Alliance's demanding standards of quality, location, and service. Elite Alliance properties are in many of the world's most coveted destinations. Your Elite Alliance staff coordinates between Elite Alliance properties and provides complete travel services for its members. PLEASE NOTE: to be eligible for Elite Alliance's exchange program you must participate in Elite Alliance's Rental Program.
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What are Elite Credits & how are the values of Elite Credits determined & incorporated into the exchange process?
Every residence club and luxury, professionally managed vacation home is assigned Elite Credits based on the destination’s desirability, location, seasonality, and residence size. Elite Credits are credited to a member’s account upon deposit of a vacation and debited when that member reserves an exchange vacation. Members have up to twenty-four (24) months from the arrival date of the deposited vacation to use their Elite Credits.
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What are the three types of Elite Alliance vacations: Exchange Vacations, Elite Escapes, and Access Vacations?
Exchange vacations are deposited vacations that range from $395 - $895 to reserve, and arrival dates range from short-notice to future availability.
Elite Escapes are short-notice vacations, available sixty (60) days prior to the vacation arrival date. Reserving an Elite Escape does not require Elite Credits. Elite Escapes would be valued at many thousands of dollars but are made available to our members for $695 - $1,995.
Access Vacations are only available at select properties and are offered at preferred member rates. Access Vacations do not require a vacation deposit to reserve and Elite Credits do not apply.
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Are there any other charges associated with an Elite Alliance Exchange Vacations, Elite Escapes, or Access Vacations?
Some residence clubs and resort communities may charge additional fees such as daily housekeeping fees, check-out fees, recreation access fees, or other charges. Details about property-specific fees may be found Elite Alliance’s website or the Resort’s Trip Guide.
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When can I start using my Exchange Membership?
Owners who have signed a Rental Management Agreement with Elite Alliance will be provided a 2-year Premium Membership into the Exchange Program, providing immediate access to Elite Escapes (short notice vacations).